SSMS Symposium

Manuscript Guideline and Publication Ethics

SSMS papers commonly fall into either of Full papers and Extended abstract. You should always refer to the following information while preparing for your paper.

Paper Guideline both for Full paper and for Extended abstract

  • The official language is English.
  • Use the SI (Systeme Internationale) Units and Symbols.
  • The official font and size for title is Times new roman and 18 point.
  • Paper is required authors’ name, affiliation, address and E-mail address.
  • About 300 words of abstract is required in full paper.
  • On the left, right, top and bottom of pages margins should be 20mm. papers should be written with two columns whse distance with each other  is 4mm.
  • The official font and its size are "Times New Roman" and 11 points, which have to be the same at any portion of your papers except the title .
  • Numbering
    1. Chapter 1, 2, 3, …
    2. Section 1.1, 1.2, …
    3. Subsection 1.1.1, 1.1.2, …
  • Figure
    1. Figure 1.1, 1.2, 1.3, …
    2. Table 1.1, 1.2, 1.3, …
    3. Photo 1.1, 1.2, 1.3, …
    4. Eq. (1.1), (1.2), (1.3), …
  • The resolution of figures, tables and pictures should be more than 300DPI.
  • The coefficient of equation should be in italic.
  • The file format should be in Microsoft word.
  • Do not use section break.
  • Papers should be submitted in Microsoft word file.

Document Templates

You can use our templates to help you to structure and format your manuscript in the Society for Social Management Systems style. All accepted papers by the Review committe will be edited for publication.

Microsoft Word format Download

For authors of full paper

  • Full paper has to be written in the formats as shown in the template file below.
    • A number of pages are limited from 10 to 12 pages.
    • Papers have to be submitted through SSMS web system.
  • All the paper will be reviewed by reviewers selected by SSMS.
    • Review result will be notified by e-mail.
    • If necessary, authors will be requested to rewrite and/or resubmit papers.
  • Accepted papers will be automatically recognized as submitted to the Internet Journal of Society for Social Management Systems.
  • Authors accepted by the review committee have a right to present papers at the Symposium if authors have intention to participate in symposium.
  • Authors have the responsibility to arrange the copyrights of graphs, charts and others which have been revealed on the papers.
  • The copyrights of papers belong to the authors, however execution of the copyrights are delegated to the Society for Social Management Systems.

English Language Editing

For editors and reviewers to accurately assess the work presented in your manuscript you need to ensure the English language is of sufficient quality to be understood. If you need help with writing in English you should consider:

  • Asking a colleague who is a native English speaker to review your manuscript for clarity.
  • Using a professional language editing service where editors will improve English to ensure that your meaning is clear and will identify problems that require your review.

Please note that the use of a language editing service is not a requirement for publication in this journal and does not imply or guarantee that the article will be selected for peer review or accepted.

If your manuscript is accepted it will be checked by our copyeditors for spelling and formal style before publication.

For authors of extended abstract for symposium

  • Extended abstract has to be written in the formats as shown in the template file bellow (same as that of the full paper).
    • A number of pages will be 2 pages.
    • Papers have to be submitted through SSMS web system.
  • All the extended abstracts will not be reviewed.
  • For those who has submited the extended abstract, they will be invited to have presentation at the symposium. After the symposium, if full paper is submitted, the paper will be passed to the peer-reviewing process. All papers accepted will be automatically recognized as submitted to the Internet Journal of Society for Social Management Systems.
  • Authors have the responsibility to arrange the copyrights of graphs, charts and others which have been revealed on the papers.
  • The copyrights of papers which are presented at the Symposium belong to the authors, however execution of the copyrights are delegated to the Society for Social Management Systems.

Ethical Responsibilities of Authors

Authors should refrain from misrepresenting research results which could damage the trust in the journal, the professionalism of scientific authorship, and ultimately the entire scientific endeavour. Maintaining integrity of the research and its presentation is helped by following the rules of good scientific practice, which include*:

  • The manuscript should not be submitted to more than one journal for simultaneous consideration.
  • The submitted work should be original and should not have been published elsewhere in any form or language (partially or in full), unless the new work concerns an expansion of previous work. (Please provide transparency on the re-use of material to avoid the concerns about text-recycling (‘self-plagiarism’).
  • A single study should not be split up into several parts to increase the quantity of submissions and submitted to various journals or to one journal over time (i.e. ‘salami-slicing/publishing’).
  • Concurrent or secondary publication is sometimes justifiable, provided certain conditions are met. Examples include: translations or a manuscript that is intended for a different group of readers.
  • Results should be presented clearly, honestly, and without fabrication, falsification or inappropriate data manipulation (including image based manipulation). Authors should adhere to discipline-specific rules for acquiring, selecting and processing data.
  • No data, text, or theories by others are presented as if they were the author’s own (‘plagiarism’). Proper acknowledgements to other works must be given (this includes material that is closely copied (near verbatim), summarized and/or paraphrased), quotation marks (to indicate words taken from another source) are used for verbatim copying of material, and permissions secured for material that is copyrighted.

Important note: the journal may use software to screen for plagiarism.

  • Authors should make sure they have permissions for the use of  questionnaires/(web) surveys, scales and software in their studies (if appropriate) 

  • Research articles must cite appropriate and relevant literature in support of the claims made. Excessive and inappropriate self-citation or coordinated efforts among several authors to collectively self-cite is strongly discouraged.

  • Authors should avoid untrue statements about an entity (who can be an individual person or a company) or descriptions of their behavior or actions that could potentially be seen as personal attacks or allegations about that person.
  • Research that may be misapplied to pose a threat to public health or national security should be clearly identified in the manuscript (e.g. dual use of research).
  • Authors are strongly advised to ensure the author group, the Corresponding Author, and the order of authors are all correct at submission. Adding and/or deleting authors during the revision stages is generally not permitted, but in some cases may be warranted. Reasons for changes in authorship should be explained in detail. Please note that changes to authorship cannot be made after acceptance of a manuscript.

*All of the above are guidelines and authors need to make sure to respect third parties rights such as copyright and/or moral rights.

Upon request authors should be prepared to send relevant documentation or data in order to verify the validity of the results presented. This could be in the form of raw data, samples, records, etc. Sensitive information in the form of confidential or proprietary data is excluded.

If there is suspicion of misbehavior or alleged fraud the Journal will carry out an investigation. If, after investigation, there are valid concerns, the author(s) concerned will be contacted under their given e-mail address and given an opportunity to address the issue. Depending on the situation, this may result in the Journal’s implementation of the following measures, including, but not limited to:

  • If the manuscript is still under consideration, it may be rejected and returned to the author.
  • If the article has already been published online, depending on the nature and severity of the infraction:

- an erratum/correction may be placed with the article

- an expression of concern may be placed with the article

- or in severe cases retraction of the article may occur.

The reason will be given in the published erratum/correction, expression of concern or retraction note. Please note that retraction means that the article is maintained on the platform, watermarked “retracted” and the explanation for the retraction is provided in a note linked to the watermarked article.

  • The author’s institution may be informed
  • A notice of suspected transgression of ethical standards in the peer review system may be included as part of the author’s and article’s bibliographic record.

Fundamental errors

Authors have an obligation to correct mistakes once they discover a significant error or inaccuracy in their published article. The author(s) is/are requested to contact the journal and explain in what sense the error is impacting the article. A decision on how to correct the literature will depend on the nature of the error. This may be a correction or retraction. The retraction note should provide transparency which parts of the article are impacted by the error.

Authorship principles

Authorship clarified

The Journal  assume all authors agreed with the content and that all gave explicit consent to submit and that they obtained consent from the responsible authorities at the institute/organization where the work has been carried out, before the work is submitted.

The Publisher does not prescribe the kinds of contributions that warrant authorship. It is recommended that authors adhere to the guidelines for authorship that are applicable in their specific research field.

All authors whose names appear on the submission

1) made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data; or the creation of new software used in the work;

2) drafted the work or revised it critically for important intellectual content;

3) approved the version to be published; and

4) agree to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Disclosures and declarations

All authors are requested to include information regarding sources of funding, financial or non-financial interests, study-specific approval by the appropriate ethics committee for research involving humans and/or animals, informed consent if the research involved human participants, and a statement on welfare of animals if the research involved animals (as appropriate).

The decision whether such information should be included is not only dependent on the scope of the journal, but also the scope of the article. Work submitted for publication may have implications for public health or general welfare and in those cases it is the responsibility of all authors to include the appropriate disclosures and declarations.

Role of the Corresponding Author

One author is assigned as Corresponding Author and acts on behalf of all co-authors and ensures that questions related to the accuracy or integrity of any part of the work are appropriately addressed.

The Corresponding Author is responsible for the following requirements:

  • ensuring that all listed authors have approved the manuscript before submission, including the names and order of authors;
  • managing all communication between the Journal and all co-authors, before and after publication;*
  • providing transparency on re-use of material and mention any unpublished material (for example manuscripts in press) included in the manuscript in a cover letter to the Editor;
  • making sure disclosures, declarations and transparency on data statements from all authors are included in the manuscript as appropriate (see above).

* The requirement of managing all communication between the journal and all co-authors during submission and proofing may be delegated to a Contact or Submitting Author. In this case please make sure the Corresponding Author is clearly indicated in the manuscript.

Author contributions

In absence of specific instructions and in research fields where it is possible to describe discrete efforts, the Journal recommends authors to include contribution statements in the work that specifies the contribution of every author in order to promote transparency. These contributions should be listed at the separate title page.

Submit your manuscript

There are a number of key steps you should follow to ensure a smooth and trouble-free submission.

Double check your manuscript

Before submitting your work, it is your responsibility to check that the manuscript is complete, grammatically correct, and without spelling or typographical errors. A few other important points:

  • Give the journal aims and scope a final read. Is your manuscript definitely a good fit? If it isn’t, the editor may decline it without peer review.
  • Does your manuscript comply with our "Ethical Responsiblities of Author" ?
  • Have you cleared any necessary publishing permissions following "Role of the Corresponding Author"?
  • Have you followed all the formatting requirements laid out in our "Paper Guideline for both Full Papers and Extended Abstract"?